25 Project Management Survey Questions: Examples & Best Practices
Discover 40+ project management survey questions with examples to boost stakeholder satisfaction, team performance, risk assessment, and more.
Introduction
Surveys are the unsung heroes of project management, offering a pulse check on project health, stakeholder happiness, team morale, risk visibility, and continuous improvement. Deploying the right project management survey questions at strategic moments—like project kick-offs, mid-project checkpoints, sprint retrospectives, and closures—can make all the difference. Let's dive into the art of crafting these surveys to keep your projects on track.
Stakeholder Satisfaction Survey Questions
Overview
Stakeholder satisfaction surveys are your secret weapon to gauge client and executive expectations. They help ensure you're delivering value and aligning with business needs.
Why & When to Use
- Validate Value Delivery: Confirm you're meeting stakeholder expectations.
- Scope Alignment: Ensure the project scope matches business objectives.
- ROI Perception: Assess stakeholders' views on the project's return on investment.
Deploy these surveys at major milestones or quarterly for long projects to keep the feedback loop active.
5 Sample Questions
- How satisfied are you with progress toward project objectives to date?
- Does the current project scope meet your business needs?
- Rate the clarity of status reports you receive.
- How confident are you in the project team’s ability to deliver on schedule?
- What is one thing we could do to increase your satisfaction?
Stakeholder satisfaction significantly mediates the relationship between critical success factors and project success in renewable energy projects. (energsustainsoc.biomedcentral.com)
Create your survey, it's 100% free
Here are 3 easy steps to create your project management survey with HeySurvey, plus some bonus tips to make it shine!
Step 1: Create a New Survey
Start by clicking “Create Survey.” You can either pick an empty sheet to build from scratch or choose a pre-built template tailored to your project management survey needs. This gets you up and running faster and keeps your questions on point.
Step 2: Add Questions
Now it’s time to add your project management survey questions. Click Add Question to insert question cards — from text inputs to scales and multiple-choice options. Customize each question’s wording, add descriptions, make questions required, and spruce up the survey with images or logos. Keep your survey engaging but concise.
Step 3: Publish Survey
After reviewing your survey with the Preview option to check flow and design, hit Publish. Make sure you have a HeySurvey account to access responses and get your shareable survey link. Share this link with your team or stakeholders to start collecting valuable feedback.
Bonus Step 4: Apply Branding
Make your survey feel like yours by adding your company logo and customizing colors, fonts, and backgrounds using the Designer Sidebar. Branding boosts professionalism and trustworthiness.
Bonus Step 5: Define Settings or Skip into Branches
Adjust important settings like start/end dates, response limits, or redirect URLs in the Settings Panel. For a more tailored experience, add branching logic so respondents see only relevant questions based on their earlier answers — perfect for complex projects or specific roles.
Ready to dive in? Open the project management survey template below and get started in minutes!
Team Performance & Collaboration Survey Questions
Overview
These surveys measure productivity, collaboration, and psychological safety within your team. They're essential for identifying bottlenecks and morale dips.
Why & When to Use
- Detect Bottlenecks: Spot areas where work is piling up.
- Morale Dips: Identify when team spirits are low.
Run these surveys at sprint retrospectives or monthly to keep the team vibe in check.
5 Sample Questions
- Do you feel the workload is distributed evenly across the team?
- How effectively does our team resolve conflicts?
- Rate your confidence in reaching sprint goals.
- Do you feel comfortable raising risks or issues early?
- Which tool or process most hinders your productivity?
Psychological safety and team norm clarity significantly predict software developers' self-assessed performance and job satisfaction. (arxiv.org)
Project Risk Assessment Survey Questions
Overview
Risk assessment surveys crowdsource early warning signals, helping you identify potential project pitfalls.
Why & When to Use
- Identify Hidden Scope Creep: Spot when the project is expanding beyond its original scope.
- Budget Threats: Uncover financial risks before they escalate.
Run these surveys before phase gates to proactively manage risks.
5 Sample Questions
- What risk do you believe is most likely to impact the timeline?
- How adequate are current mitigation plans?
- Rate the availability of contingency budget.
- Are dependencies with external vendors clearly defined?
- How confident are you that identified risks are updated regularly?
Resource Allocation & Workload Balance Survey Questions
Overview
These surveys gauge staffing sufficiency and burnout risk, ensuring your team isn't overburdened.
Why & When to Use
- Before Major Scope Changes: Assess if the team can handle new tasks.
- Quarterly Capacity Planning: Ensure resources are optimally allocated.
Conduct these surveys to maintain a balanced workload.
5 Sample Questions
- Do you have the resources necessary to meet upcoming deadlines?
- How often do you work overtime to stay on track?
- Rate the clarity of role responsibilities on this project.
- Are additional skills or tools needed to succeed?
- Which tasks consume the most time without adding value?
A survey of project management professionals revealed that 37% have considered leaving the profession in the past year, with workload being the primary cause of stress. (rebelsguidetopm.com)
Communication Effectiveness Survey Questions
Overview
Assess the frequency, channels, and clarity of information flow within your team.
Why & When to Use
- Mid-Project: Evaluate if communication strategies are working.
- After Communication Plan Updates: Ensure new strategies are effective.
These surveys help keep everyone on the same page.
5 Sample Questions
- How clear are meeting agendas and outcomes?
- Rate the usefulness of project dashboards or reports.
- Do you receive information in time to take action?
- Which communication channel works best for urgent issues?
- What information is missing from current status updates?
Project Planning & Estimation Confidence Survey Questions
Overview
These surveys check the accuracy of your estimates and planning assumptions.
Why & When to Use
- Post-Kick-Off: Assess if initial plans are realistic.
- After Major Re-Estimation Cycles: Ensure adjustments are on point.
They help keep your project timeline and budget in check.
5 Sample Questions
- How confident are you in the accuracy of the project schedule?
- Were task dependencies identified and sequenced correctly?
- Rate the realism of budget estimates.
- Do you feel risks were adequately factored into estimates?
- Which area of the plan seems least achievable?
Project Closure & Lessons Learned Survey Questions
Overview
Capture retrospective insights for continuous improvement.
Why & When to Use
- Final Deliverable Acceptance: Gather feedback on project outcomes.
- End-of-Sprint for Agile: Reflect on sprint performance.
These surveys help you learn and grow from each project.
5 Sample Questions
- What went particularly well during this project?
- Which process should be improved or eliminated?
- How satisfied are you with final deliverables’ quality?
- Did the project meet its original success criteria?
- What key lesson should be documented for future projects?
Best Practices / Dos and Don’ts for Project-Management Surveys
Dos:
- Align Questions with Objectives: Ensure your questions match your survey goals.
- Keep Surveys Brief: Respect your team's time with concise surveys.
- Mix Quantitative & Open-Ended Items: Balance data with detailed feedback.
- Guarantee Anonymity: Encourage honest responses by keeping surveys anonymous.
- Close the Feedback Loop with Action Plans: Show you value feedback by acting on it.
Don’ts:
- Ask Leading or Double-Barreled Questions: Keep questions neutral and focused.
- Survey Too Frequently: Avoid overwhelming your team with constant surveys.
- Ignore Negative Feedback: Address all feedback, positive or negative.
- Overload with Jargon: Use clear, simple language.
- Forget Mobile-Friendly Design: Ensure surveys are accessible on all devices.
By following these best practices, you'll craft surveys that provide valuable insights and keep your projects on the path to success.
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